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<channel><title><![CDATA[Richardsons Accounting and Business Services - Blog]]></title><link><![CDATA[http://www.richardsonsca.co.uk/blog.html]]></link><description><![CDATA[Blog]]></description><pubDate>Wed, 09 May 2012 06:52:14 +0500</pubDate><generator>Weebly</generator><item><title><![CDATA[Accountants | Are you getting value ?]]></title><link><![CDATA[http://www.richardsonsca.co.uk/1/post/2012/04/accountants-are-you-getting-value.html]]></link><comments><![CDATA[http://www.richardsonsca.co.uk/1/post/2012/04/accountants-are-you-getting-value.html#comments]]></comments><pubDate>Fri, 20 Apr 2012 16:22:16 +0500</pubDate><category><![CDATA[Uncategorized]]></category><guid isPermaLink="false">http://www.richardsonsca.co.uk/1/post/2012/04/accountants-are-you-getting-value.html</guid><description><![CDATA[When you think of your accountant - do you think of the bloke or girl that you pop in to see once a year so that they can sort the books out to keep the tax man at bay ? Yes - then you are buying a basic product (accounts to keep the tax man happy) which you know will cost the same as last year (plus a bit for inflation).There  [...] ]]></description><content:encoded><![CDATA[<div class="paragraph" style='text-align:left;'>When you think of <span style="font-weight: bold;">your </span>accountant - do you think of the bloke or girl that you pop in to see once a year so that they can sort the books out to keep the tax man at bay ? <span></span><br /><br /><span style="font-weight: bold;">Yes </span>- then you are buying a basic product (accounts to keep the tax man happy) which you know will cost the same as last year (plus a bit for inflation).<br /><br /><span>There is nothing wrong with this, and </span><span>Accountants go through years of training to qualify, </span><span>and, attend courses every year, so that they keep up to-date, all to make sure they know how to keep your business compliant with the tax man.</span><br /><br /><span>There are loads of accountants in Jersey, so why not get a quote from another every couple of years ? </span><br /><br /><span></span><span>But before you do read on</span> ................................<br /><span></span><br /><br /><span></span><br /></div>  <div>  <!--BLOG_SUMMARY_END--></div>  <div class="paragraph" style='text-align:left;'>When you think of your accountant  - do you think of the bloke or girl that you pop in to see once a year  so that they can sort the books out to keep the tax man at bay ? <br /><br />Yes -  then you are buying a basic product (accounts to keep the tax man  happy) which you know will cost the same as last year (plus a bit for  inflation).<br /><br />There is nothing wrong with this, and Accountants go through years of training to qualify, and,  attend courses every year, so that they keep up to-date, all to make  sure they know how to keep your business compliant with the tax man.<br /><br />There are loads of accountants in Jersey, so why not get a quote from another every couple of years ? <br /><br />But before you do read on ................................<br /><br /><br />You might not realise, but you do know the value of this product that you receive from your Accountant. If its more than what you pay, your happy, but if its less than what you pay, you grumble about the fee, or look for another accountant, or maybe both<br /><br />But your Accountant  will generally try and convince themselves that Accountancy fees are  based on the time spend preparing your accounts, but know (deep down)  that its last years fee plus a bit, and if the plus a bit is to much,  then they could have unhappy Clients who might look elsewhere. <br /><br />So what they do ?<br /><br />Worry about time - All the time<br /><br />Basically  charge out rates can be &pound;120 per hour | &pound;30 per hour or anything  in-between. But remember just because someone charges 4x more for an  hour of their time, doesn't mean that they can do the work 4x quicker,  and lets face it, who would pay 4x more for the same product ?<br /><br />So  Accountants become busy, busy, busy with never enough time.  Professional responsibility means that all work must be to a suitably  competent standard, and the bulk of 'available time' goes on making sure the product is to this standard.<br /><br />So important things,  like meeting with the client to actually explain the numbers and  suggest ways to improve results, finding out what you want from your  business and helping you achieve it, or even just being on the end of  the telephone as a sounding board, become things that they just don't  have time for !<br /><br />And for work (time) of a much greater value !<br /><br />So,  everything else other than the accounts preparation such as meetings  with you, reviewing your tax and helping you plan, discuss and explore  ways to take your business forward and increase profits, they want to  bill you for based on........................... yes ! the time that  they spend.<br /><br />How do we know this ?<br /><br />Because for many many years we worked in traditional practices where this is the norm, but it need not be.<br /><br />What  Accountants don't train for or attend courses on how is to let you, our  customers, know the full range of services that we can offer, and find  out what it is that you really want.&nbsp; <br /><br />More than  that we are generally terrible at 'selling' and our culture is based on  billing our time, so we don't tell you what we can do for your business !<br /><br />How can it be different ?<br /><br />A  good accountant can do much more than make sure that you claim for 20%  tax on every business expense, and that only business income is included  in your accounts. <br /><br />We have experience of many  businesses, their problems and opportunities and can give you advice on  every situation that your business will encounter. And if we can't we  know where to find out.<br /><br />We work alongside businesses and  make sure that we are providing real value, and proactively work with  you to achieve your goals, be that to maximise profits, go for growth or  even your aim that your business runs as simply as it can, so you enjoy  running it.<br /><br />Remember that if we can help increase your profits by 15% every year for 5 years then they will double.<br /><br />The information that you give can make a huge difference in the amount of work (time) needed to prepare your accounts <a style="" title="" target="_blank" href="http://www.richardsonsca.co.uk/1/post/2011/12/small-business-accounting-class-101.html">(Check out this post for what to provide and some of the issues) </a>but  normally the time when you find out that your accountant did not get  the information they needed is when the accounts are finished. They have  spent more 'time'&nbsp; so want to bill you more than you expected (because  as far as you were  aware its the same product as last year !)<br /> <br /> You will never have this with us. We agree fees up front,  and if there is any additional worked  needed, we will let you know  before we start it and agree a fixed fee  before starting. Simply if you  receive a bill that you have not agreed beforehand, then you don't pay  it.<br /> <br /> And,<br /> <br /> You will get so much more than a basic product.<br /> <br />So ?<br /><br />You  know that if you are in business, you need an accountant to prepare  accounts and send them in with your tax return so that the States can  send you a bill for the amount that you owe. <br /><br />But, are you really getting true value for the fees that you are paying ?</div>]]></content:encoded></item><item><title><![CDATA[Price (less?) things to consider]]></title><link><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/price-less-things-to-consider.html]]></link><comments><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/price-less-things-to-consider.html#comments]]></comments><pubDate>Fri, 23 Dec 2011 20:11:41 +0500</pubDate><category><![CDATA[Uncategorized]]></category><guid isPermaLink="false">http://www.richardsonsca.co.uk/1/post/2011/12/price-less-things-to-consider.html</guid><description><![CDATA[We all know that if we sell our goods or services for more than they cost then we make a profit, right ?If we want to increase our profits we try and keep our costs low and increase our sales. So far so good ?But when you think about increasing sales, is the first thing you think about selling more, or increasing the price ? We find tha [...] ]]></description><content:encoded><![CDATA[<div  class="paragraph editable-text" style=" text-align: left; "><span>We all know that if we sell our goods or services for more than they cost then we make a profit, right ?</span><br /><br /><span>If we want <span style="font-weight: bold;">to increase our profits</span> we try and keep our costs low and increase our sales</span>. So far so good ?<br /><br /><span>But when you think about increasing sales, is the first thing you think about selling more, or increasing the price ? We find that </span>most of our clients initial thought is about selling more goods or services.<br /><br /><span></span>Selling more of your services or products, generally means more cash tied up in stock or WIP, more customers and maybe more employees, and so it should be part of your <span style="font-weight: bold;">ongoing business strategy</span>. You don't want to expand too quickly and run out of cash, so if this is your strategy, then you should have a good business plan which includes a detailed cashflow forecast that you regularly review, to make sure that you don't.<br /><br /><span></span>On the other hand if you could put your prices up by just 5% (or don't discount your current prices), and, you turnover &pound;500,000 then you can potentially<span style="font-weight: bold;"> increase profits</span> by &pound;25,000, with limited additional work.<br /><br /><span></span>Increasing your prices can be daunting, and there are many things to think about when considering pricing but here are our top 3 ......................<br /><br /></div>  <div >  <!--BLOG_SUMMARY_END--></div>  <div  class="paragraph editable-text" style=" text-align: left; "><span style="display:none;">_</span><span></span><span style="font-weight: bold;">1. Keeping up with inflation</span><br><br><span></span>There are many, many businesses that set their prices once a year and edge them up by 3% to 5% to keep up with inflation, so not to be any worse off. Right ? Could be, but it could be wrong !<br><br><span>If you are selling your goods or services for &pound;100, and you <span style="font-weight: bold;">could sell them</span> <span style="font-weight: bold;">now </span>for &pound;120, then in a years time when you increase your prices by 5% to &pound;105, you will have left another &pound;1 in the customers pocket ! How ? The price that <span style="font-weight: bold;">you could get</span> has gone up 5% to &pound;126 so you are now selling for &pound;21 lower rather than &pound;20.</span><br><br><span style="font-weight: bold;">2. Know your customer (KYC)</span><br><br><span></span>No its not about getting them to give you a photographic ID and a copy of a recent utility bill (<a title="" href="http://www.richardsonsca.co.uk/our-fees.html">although we will need to ask for them when you first use us</a>) its about knowing what type of customers they are, and setting your price to them individually. This is generally more suited to those of us providing a service, as we meet the customer, and so can better assess things such as whether <br><br><span>- </span>they price sensitive. Do they shop around ?<br><span>- they engaged you, or bought your products before, and so may trust you to deliver and so they value your goods or services more than a competitor</span> ?<br><span>- </span>how fast do they need it. Is it out of hours ?<br><br><span style="font-weight: bold;">3. What about your competitors ?</span><br><br><span>Its a small Island and unless you happen to be Condor or one of the utility Companies then we all have competitors. You probably know and are friendly with some of them, so you should be able to work out what you do that is different to them (If you don't do anything differently then you should) </span>and highlight that extra value in your price. <br><br><span></span>It could be as simple guaranteeing a fixed price which not only takes the risk away from the customer, but also shows them that you have done this before and so are confident in your price, or, bundling up your services to add extra value to your customer.<br><br><span>We also find that offering a 100% money back guarantee to our clients shows our confidence in our service to them. Your customers are not experts in what you do, so giving them confidence that you know what you are doing (You wouldn't be offering a money back guarantee if you didn't, right ?)</span><br><br><span style="font-weight: bold;">Conclusion</span><br><br><span></span>Getting your price right, to maximise your sales income potential <span></span>can be difficult, but we know that if you don't have a process to regularly consider how you are pricing, then its easy to fall back on the once a year 'inflation adjustment' method. As part of our regular <a title="" href="http://www.richardsonsca.co.uk/our-fees.html">strategy meetings with clients</a> we discuss the pricing of your goods or services, and can run 'what if numbers' to forecast the effect on profit, and then, we can see the effect after we prepare the next set of management accounts.<br><br><span>And remember if you are still not convinced about pricing, the next time that you buy a can of soft drink</span> when filling up with petrol, think about the price. The price is higher than what you can buy it for in the supermarket, or the discount shops, because its convenient and it satisfies your need then and there, so it has more value to you than having to wait and buy it cheaper later.<br><br><span></span> Its not different for your customers and your goods or services !<br><br><span></span>As always any comments and experiences are welcome.<br><br><span></span><br></div>  ]]></content:encoded></item><item><title><![CDATA[Fridays - Tax files | Paper or Electronic ?]]></title><link><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/fridays-tax-files-paper-or-electronic.html]]></link><comments><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/fridays-tax-files-paper-or-electronic.html#comments]]></comments><pubDate>Fri, 16 Dec 2011 13:52:45 +0500</pubDate><category><![CDATA[Uncategorized]]></category><guid isPermaLink="false">http://www.richardsonsca.co.uk/1/post/2011/12/fridays-tax-files-paper-or-electronic.html</guid><description><![CDATA[As it nears the end of the tax year, if you complete your own tax return form, you need to make sure you declare all sources of income and claim all deductible expenses. A good place to start is with last years tax return.Our firm uses a cloud application that keeps electronic copies of working paper files, but follow the link to find out about an alt [...] ]]></description><content:encoded><![CDATA[<div  class="paragraph editable-text" style=" text-align: left; ">As it nears the end of the tax year, if you complete your own tax return form, you need to make sure you declare all sources of income and claim all deductible expenses. A good place to start is with last years tax return.<br /><br /><span>Our firm uses a cloud application that keeps electronic copies of working paper files, but follow the link to find out about an <a title="" target="_blank" href="http://youtu.be/mItVioBwa3k">alternative method</a> that a client recently suggested. <a title="" target="_blank" href="http://youtu.be/mItVioBwa3k">Click link here</a></span><br /><br /><span>Le</span>ave a comment if you know of any other filing systems that you want to share<br /></div>  ]]></content:encoded></item><item><title><![CDATA[Small business accounting class 101]]></title><link><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/small-business-accounting-class-101.html]]></link><comments><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/small-business-accounting-class-101.html#comments]]></comments><pubDate>Fri, 09 Dec 2011 14:53:26 +0500</pubDate><category><![CDATA[Uncategorized]]></category><guid isPermaLink="false">http://www.richardsonsca.co.uk/1/post/2011/12/small-business-accounting-class-101.html</guid><description><![CDATA[As it nears the end of the year all of our thoughts turn that all important new years resolution:- making sure that next years books are much better than this years !No ? Well maybe that thought is it the back of our minds (somewhere) behind the mad panic of getting through the Christmas period shopping, going out, buying presents ........................ [...] ]]></description><content:encoded><![CDATA[<div  class="paragraph editable-text" style=" text-align: left; ">As it nears the end of the year all of our thoughts turn that all important new years resolution:<br /><br /><span>- </span>making sure that next years books are much better than this years !<br /><br /><span style="font-weight: bold;">No ?</span> Well maybe that thought is it the back of our minds (somewhere) behind the mad panic of getting through the Christmas period shopping, going out, buying presents ........................................................<br /><br /><span></span>If you run a small business, the majority of you will have a 31st December year end, as that ties to the tax year end. Take the opportunity of the cut off between each years books and think about how you can help your accountant. Remember that the more you help them, the less time they spend on bashing out your numbers for the tax man, and the more time they have to give you advice. <br /><br /><span></span>The number one lesson .................................................................<br /><br /><span></span><br /></div>  <div >  <!--BLOG_SUMMARY_END--></div>  <div  class="paragraph editable-text" style=" text-align: left; "><span style="display:none;">_</span>The number one lesson .................................................................is to KISS (Keep it Simple)<br /><span></span><br /><span style="font-weight: bold;">Lesson 1 | Business Bank Account</span><br /><span></span><br /><span></span>This is the first thing that your accountant will look at, and tie to your books. Your books should set out all of your business income and business expenses, so <span style="font-weight: bold;">use it only for business</span>. Keep all of your personal transactions separate by using a personal account, and top that up with a transfer from your business account. Why pay your accountant to reconcile all of your personal expenses, when it could be just one payment a month.<br /><br /><span></span>If you don't have a separate business bank account then get one now for the new year. Some banks even offer charge free periods for new accounts.<br /><br /><span></span><span style="font-weight: bold;">Lesson 2 | Turnover</span> <span style="font-weight: bold;">and expenses</span><br /><br /><span></span>Give customers your business bank details (make sure they are on all your invoices) and ask them to pay straight to your bank. Most banks credit amounts of less than &pound;10,000 within 2 hours, and there are no more 'cheque's in the post' excuses from customers.<br /><br /><span>Pay all your suppliers directly into their bank accounts (no more trying to remember what you forgot to write on the cheque stubb come accounts time) and get a debit card to pay for small amounts. Avoid petty cash, as its one more thing for your accountant to check, and you pull your hair out when its short.</span><br /><br /><span></span>If you are not sure whether a meal, travel or office cost is a business expenses and so don't know which account to pay it from then give your accountant a call and ask. For the best value for your fees you should be getting their advice, and if <a title="" href="http://www.richardsonsca.co.uk/our-services.html"><span style="font-weight: bold;">you use our services </span></a>you don't need to worry about getting a bill for every call.<br /><span></span><br /><span style="font-weight: bold;">Lesson 3 | Bookkeeping Records</span><br /><br /><span></span>I have mentioned it before, and its such a good lesson so here it is again .....................<br /><br /><span>Get the last set of accounts out, look at the expenses in the Profit and Loss Account</span>, and check back to your records.<br /><br /><span></span>There will be a maximum of 10 to 15 expenses listed, and whether you keep you books in a ledger, a desktop package (our favourite is Quickbooks) or <a title="" target="_blank" href="http://www.accountsportal.com">in the cloud</a> do you really need 3 times as many expense headings as those in your accounts. Chances are that the amounts spent on tea and coffee are not all posted to '<span style="font-weight: bold;">Staff refreshment expenses'</span> anyway, and the &pound;250 figure for the year is wrong.<br /><br /><span style="font-weight: bold;">Keep it simple</span> and have a limited amount of expense categories which tie in with your accounts and make sure that you (and your bookkeeper if you have one) know definitely what type of payments are posted where. Just because it came from Normans doesn't mean that its a cost of sale ! If is wood for your own premises it could be '<span style="font-weight: bold;">Repairs and Renewals</span>' or '<span style="font-weight: bold;">Additons to Fixed Assets</span>' <br /><br /><span>And yes, if in doubt ask, or at the very least point it out when you give your accountant your books. </span><br /><span></span><br /><span></span><br /></div>  ]]></content:encoded></item><item><title><![CDATA[Fridays - Reduce your tax by 4/5th's (Not)]]></title><link><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/fridays-reduce-your-tax-by-45ths-not.html]]></link><comments><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/12/fridays-reduce-your-tax-by-45ths-not.html#comments]]></comments><pubDate>Fri, 02 Dec 2011 15:46:23 +0500</pubDate><category><![CDATA[Uncategorized]]></category><guid isPermaLink="false">http://www.richardsonsca.co.uk/1/post/2011/12/fridays-reduce-your-tax-by-45ths-not.html</guid><description><![CDATA[This link was sent to me by a 'friend' to help me with dealing with client meetings.I thought that I would share the knowledge, so please click here   [...] ]]></description><content:encoded><![CDATA[<div  class="paragraph editable-text" style=" text-align: left; "><br><a target="_blank" href="http://youtu.be/lzu2q39VyG0">This link</a> was sent to me by a 'friend' to <span style="font-weight: bold;">help me</span> with dealing with client meetings.<br><br><span>I thought that I would share the knowledge, so please <a target="_blank" href="http://youtu.be/lzu2q39VyG0">click here</a></span><br><span></span><br></div>  ]]></content:encoded></item><item><title><![CDATA[5 top tips to get the most from your accounting fees]]></title><link><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/11/5-top-tips-to-get-the-most-from-your-accounting-fees.html]]></link><comments><![CDATA[http://www.richardsonsca.co.uk/1/post/2011/11/5-top-tips-to-get-the-most-from-your-accounting-fees.html#comments]]></comments><pubDate>Tue, 29 Nov 2011 15:47:07 +0500</pubDate><category><![CDATA[Uncategorized]]></category><guid isPermaLink="false">http://www.richardsonsca.co.uk/1/post/2011/11/5-top-tips-to-get-the-most-from-your-accounting-fees.html</guid><description><![CDATA[We all know that in business we need accounts to sort out the dreaded tax man which means a once a year visit to 'the accountant'&nbsp; so he can let you know the bad news.If your usual experience with your accountant is a letter to request your books for a 'year end' a couple of years ago, more letters to chase you, a dig around to find bank statements and business pape [...] ]]></description><content:encoded><![CDATA[<div  class="paragraph editable-text" style=" text-align: justify; ">We all know that in business we need accounts to sort out the dreaded tax man which means a once a year visit to '<span style="font-weight: bold;">the accountant'&nbsp; </span>so he can let you know the bad news.<br /><br /><span>If your usual experience with your accountant is a letter to request your books for a 'year end' a couple of years ago, more letters to chase you, a dig around to find bank statements and business papers, together with letters every now and again asking you to pay 'estimated tax' then you're not getting the best value for the fees you pay to your accountant, and so you should read more..</span>..<br /><br /></div>  <div >  <!--BLOG_SUMMARY_END--></div>  <div  class="paragraph editable-text" style=" text-align: left; "><span style="display:none;">_</span><span id="pasted" style="display:none;">_</span>We all know that in business we need accounts to sort out the dreaded tax man which means a once a year visit to '<span style="font-weight: bold;">the accountant'&nbsp; </span>so he can let you know the bad news.<br><br><span>If  your usual experience with your accountant is a letter to request your  books for a 'year end' a couple of years ago, more letters to chase you,  a dig around to find bank statements and business papers, together with  letters every now and again asking you to pay 'estimated tax' then  you're not getting the best value for the fees you pay to your  accountant, and so you should read more..</span>..Lets face it, we all know from dealing with our own customers that  if  we get the job done, when we say we are going to do it, with no  unexpected <span style="font-weight: bold;">'extras'</span> then we have happy customers and we make some profit.<br><span></span><br><span style="font-weight: bold;">Tip 1 - Get your records in on time</span><br>We  all have that job that's never ready when the customer says it is, and  so its phone call after phone call, re-scheduling other jobs to fit it  in and generally messing your business around.<br><span></span><br><span>Its the same for your accountant, when they ask for your books they are working to a schedule</span>,  so if you don't get your books in on time, they spend time rearranging  their work load and writing you letters to chase. This is wasted time  that you pay for.<br><br><span style="font-weight: bold;">Tip 2 - Agree in advance what records you are providing</span><br><span></span>We  have all been there, unexpected added extra's on services provided by  plumbers, builders and all other trades. Its the same with your  accountant, if you have agreed to provide <span style="font-weight: bold;">'fully reconciled and analysed ledgers which only require accounting adjustments for accruals, prepayments and depreciation'</span> then you need to provided just that. Unfortunately along the lines of the well know saying about pregnant woman ' <span style="font-weight: bold;">you can't reconcile a bit</span>', its either reconciled and posted properly or not.<br><br><span>If </span>you are unsure of what is needed then its always best to ask up front ............. it will cost you less in the long run.<br><br><span style="font-weight: bold;">Tip 3 - Provide what you agreed</span><br>It  sounds the wrong way around but you want to do as much for your  accountant as you can to get the best for your fees. At the end of the  day whether its a fixed fee or charge by the hour, its all based on time  spent. So if you can do more of the straightforward bits for your  accountant, they have more time to spend giving you advice.<br><br><span>But, </span>remember <span style="font-weight: bold;">Tip 2</span> and make sure that you check what you are providing is what they need. Again, if unsure ask.<br><br><span style="font-weight: bold;">Tip 4 - Start at the end and work back</span><br><span></span>Have  a look through your paperwork for the last set of accounts that your  accountant sent (or hopefully search for the pdf copy) and look for  expenses. You will find a maximum of 10 to 15 different types in the<span style="font-weight: bold;"> 'Proft and Loss Account'</span>,&nbsp; so why do your records need 2 or 3 times as many expenses headings ? <br><span></span><br><span></span>The  golden rule is to keep it as simple as possible, and find out about  every number in your accounts. Even more importaant, if someone '<span style="font-weight: bold;">does the books for you'</span>, then its even more important to make sure that they know how the numbers in your records tie to the numbers in the '<span style="font-weight: bold;">year end accounts</span>'  . If they don't understand, then your paying them to to analyse your  books one way, and your accountant to change them. (Remember <span style="font-weight: bold;">Tip 2</span> ?)<br><br><span style="font-weight: bold;">Tip 5 - Speak to your Accountant</span><br>Now that they are spending less time '<span style="font-weight: bold;">bashing out your year end accounts for the taxman'</span>  use the time saved to get the advice that you really need for your  business, and then you will get the most for your accounting fees.<br><br>Let us know if you have any other Tips and we will be happy to share them here.</div>  ]]></content:encoded></item></channel></rss>

